Administrative Portal
Administrative Portal
Your control station –
Plaitoe’s Administrative Portal
Your control station –
Plaitoe’s Administrative Portal
Where foundation and customization interweaves
Plaitoe’s administrative portal is considered your control station. It’s here where your foundation and customizations are interwoven into your system. In other words, all the magic happens within this portal.
Administrative Portal Features
Locations
Setting Up Your Organization and Its Locations
Each partner of Plaitoe is provided with their own system to use. Each system comes equipped with administrative, employee and applicant portals. Additionally, we understand that each organization is set up differently. Because of that, Plaitoe can be customized to your company’s specifications. Whether that is one location in one state, or multiple locations throughout the United States or even international; Plaitoe is right for you.
Document Storage
Document Storage
Obviously, your company’s documents are important to you. Well, they are also important to us. As a result, Plaitoe has a safe and secure spot in your administrative portal to store important documents that need secure storage. Whether it’s a copy of your insurance, vehicle title, or executed contracts with vendors, we have you covered.
Reference Files
Reference Files
Whether your company is large or small, there are likely important documents that you want your employees to have access to. Sometimes it is policies and procedures, employee handbooks or simply a recently published newsletter. With Plaitoe, you can connect any of your documents, even if they are already stored in the cloud, directly to your employees. Known as reference files, these links or documents travel right to the employee portal.
Applicant Tracking System
Reference Files
Managing job posts, interviews, and applicants is not only time consuming, but it can also be confusing. Therefore, Plaitoe comes with a robust applicant tracking system (ATS). Plaitoe’s applicant tracking system allows your company, or location, to post open jobs on your “Career” page. In addition, you can post open jobs on other third-party job posting websites through an API connection.
Plaitoe’s customized applicant tracking system allows you to post multiple jobs, develop, use and re-use job posting templates and completely customize the application to YOUR company’s desire. Furthermore, the supervisor and HR manager can accept applicants, schedule interviews with managers and even reject applicants through custom e-mail templates.
Another exciting tool in Plaitoe’s applicant tracking system is your very own, customized, “Scorecard”. A scorecard is used by the individual(s) conducting the interview to give a rating or write comments on the interviewee. This feature allows other managers and the human resource representative to get a more in-depth look at the candidate.
Custom Form Builder
Custom Form Builder
Plaitoe has a firm belief in customization. Like many other features and functions, Plaitoe human resource information software comes fully equipped with a custom form builder. The form builder allows you, or Plaitoe’s partner support team, to build your forms as they currently are on paper. Some of these features include, drop down options, multiple choices, free text, radio checkboxes, yes or no checkboxes and many more.
In addition to the customized form builder, Plaitoe has a template feature that allows you to establish specific templates for forms. For example, we have found that some companies would like to have specific headers or footers. This can be done for small organizations and larger organizations with many locations and companies. Organizations can specify which company, location and folder location forms can go to.
Email Templates
Email Templates
A personalized e-mail wishing you a happy birthday or thanking you for all your hard work and dedication at your job goes a long way. Adding value and moral only improve your company’s culture. As a result, Plaitoe has system generated e-mail messaging templates that assist you with remembering these important employee accolades. Don’t forget about your employees, let Plaitoe do it for you.
Bulletin Board
Bulletin Board
As discussed within the employee portal section, Plaitoe has a bulletin board. Whether you are making a simple announcement, or you need employees to acknowledge something specific, Plaitoe’s bulletin board does it all. In fact, you can even pre-set announcements for a date in the future. Forward thinking and planning, all in one place.
Leave Groups
Leave Groups
Plaitoe understands that each company has their own set of guidelines and policies. With that also comes its own set of leave groups for different types of employees. A leave group is a set of employees, either by department, position or simply an employee, who has a pre-determined benefit. For example, your company may have a standard paid time-off benefit, that is applicable to all employees and in every department. However, other organizations may grant more benefits as employees remain in the employ of your company. Whatever the case is, Plaitoe allows you to customize your leave based on your company’s need.
Custom Folders
Custom Folder Development
It has been the experience of Plaitoe developers that certain organizations are very particular in how they store and organize their documents. However, not every organization has the same processes. Whether you want to define your own folders for storage or allow the system to flow freely is completely up to you with Plaitoe.
Facility License Tracking
License Tracking Notifications
Whether your organization operates under a license or licenses, or if you simply track whether your employees have active driver’s licenses, Plaitoe has you covered. With Plaitoe’s license tracker, the human resource representative or other identified e-mail is sent notifications as the license is set to expire. If the license that is sent is the employee, both the HR and employee are reminded. This is done through a snake method of notifications from months out to weeks and days until the license expires. In addition, the notifications continue post-expiration until a new license with a date is entered. Let Plaitoe take the pressure off and eliminate the possibility for human error.
Customizable Settings
Customizable Settings
Because Plaitoe is such a robust system, there are many settings within the back-end. Ultimately, we understand that no two organizations are the same. Moreover, we understand that customization to meet your company’s needs is important. As such, Plaitoe allows each of its partners to customize their system. While, there are some limitations, a large portion of the system and usage can be completely customized to meet your needs. From how you perform performance evaluations all the way to how you determine education level, employee status, and document types.
Performance Management
Performance Management
Performance management is the way in which you and your organization evaluate your employees. By doing so, it allows you, your managers and human resource department grow the culture and develop staff. Therefore, a performance management component is vital and crucial to achieve these goals.
Like many other features, naturally, Plaitoe’s performance and appraisal management is custom to your organization. For example, how you currently rate your staff and on which variables can be duplicated. Aside from the ability to customize, Plaitoe has an automated e-mail notification system that alerts the supervisor as well as the designated human resource representative(s) if performance evaluations are nearing the date of needing to be completed.
Supervision Logs
Supervision Logs
Like performance management, regular supervision and feedback harness growth and development of your staff. Because of that, Plaitoe believes that having the ability to constantly provide and document supervisory feedback in real-time is critical. For example, have you ever been doing an employee review and not be able to remember everything in the past 90 days or 12 months? Chances are you, you are not able to remember everything. Aside from that example, being able to draw on information over a period is helpful. More importantly, however, within the supervision log, there is an ability to have an employee sign the supervision note. For instance, this acts like the current “employee write-up” or “disciplinary action”.
Access Controls
Access Controls
Giving access or assigning roles for certain access is important when addressing safety concerns. Because Plaitoe hosts a platform that carries and stores highly sensitive information, it is vitally important that access is limited based on an employee’s job title or functionality. As a result, Plaitoe gives your organization the ability to determine who has and who can access what. By mismanaging the access and misidentifying roles, you could put your organization and the sensitive information at risk. If you have questions, you can always reach out to Plaitoe’s support team.
Employee Management
Complete Employee Management
Your human resource administrator, or anyone who you designate to have the access to the administrative portal, can easily manage, review, edit and keep an eye on the employees. For example, you will be able to add, change the status, review supervision logs, search employees, run reports, along with many other employee management related functions.
Customization
Customization
As an added and rather fun feature, Plaitoe allows you to customize the theme of your software. For example, you have control over the button colors, panel color, panel text colors, menu color, as well as the menu text colors. What is even more exciting, is that when you partner with Plaitoe you can change your theme based on your desire, during a holiday or if you are in a new mood. Lastly, you can upload your organization’s logo, which is location specific, that can be displayed on the employee and applicant portals.
Dedicated Server
Dedicated Server
As you know, Plaitoe is cloud-based software. When you become a partner with Plaitoe, your organization and its software will be hosted on a highly secured virtual server. To compare, the type of virtual server your organization will be hosted on will mimic those standards of behavioral health organizations which require high security to secure federally protected and sensitive health information. While Plaitoe does not host federally protected health information, per se, we believe that your organization and employee information is equally as important. Therefore, the server that will host you as our partner is highly secured and encrypted and virtual.
Robust Reporting
Robust Reporting
Being able to produce reports in order to perform specific job tasks is important. Whether you are ensuring reports for compliance purposes or to identify trends, patterns and areas for quality improvement, Plaitoe is your partner for all of that.
Locations
Setting Up Your Organization and Its Locations
Each partner of Plaitoe is provided with their own system to use. Each system comes equipped with administrative, employee and applicant portals. Additionally, we understand that each organization is set up differently. Because of that, Plaitoe can be customized to your company’s specifications. Whether that is one location in one state, or multiple locations throughout the United States or even international; Plaitoe is right for you.
Document Storage
Document Storage
Obviously, your company’s documents are important to you. Well, they are also important to us. As a result, Plaitoe has a safe and secure spot in your administrative portal to store important documents that need secure storage. Whether it’s a copy of your insurance, vehicle title, or executed contracts with vendors, we have you covered.
Reference Files
Reference Files
Whether your company is large or small, there are likely important documents that you want your employees to have access to. Sometimes it is policies and procedures, employee handbooks or simply a recently published newsletter. With Plaitoe, you can connect any of your documents, even if they are already stored in the cloud, directly to your employees. Known as reference files, these links or documents travel right to the employee portal.
Applicant Tracking System
Reference Files
Managing job posts, interviews, and applicants is not only time consuming, but it can also be confusing. Therefore, Plaitoe comes with a robust applicant tracking system (ATS). Plaitoe’s applicant tracking system allows your company, or location, to post open jobs on your “Career” page. In addition, you can post open jobs on other third-party job posting websites through an API connection.
Plaitoe’s customized applicant tracking system allows you to post multiple jobs, develop, use and re-use job posting templates and completely customize the application to YOUR company’s desire. Furthermore, the supervisor and HR manager can accept applicants, schedule interviews with managers and even reject applicants through custom e-mail templates.
Another exciting tool in Plaitoe’s applicant tracking system is your very own, customized, “Scorecard”. A scorecard is used by the individual(s) conducting the interview to give a rating or write comments on the interviewee. This feature allows other managers and the human resource representative to get a more in-depth look at the candidate.
Custom Form Builder
Custom Form Builder
Plaitoe has a firm belief in customization. Like many other features and functions, Plaitoe human resource information software comes fully equipped with a custom form builder. The form builder allows you, or Plaitoe’s partner support team, to build your forms as they currently are on paper. Some of these features include, drop down options, multiple choices, free text, radio checkboxes, yes or no checkboxes and many more.
In addition to the customized form builder, Plaitoe has a template feature that allows you to establish specific templates for forms. For example, we have found that some companies would like to have specific headers or footers. This can be done for small organizations and larger organizations with many locations and companies. Organizations can specify which company, location and folder location forms can go to.
Email Templates
Email Templates
A personalized e-mail wishing you a happy birthday or thanking you for all your hard work and dedication at your job goes a long way. Adding value and moral only improve your company’s culture. As a result, Plaitoe has system generated e-mail messaging templates that assist you with remembering these important employee accolades. Don’t forget about your employees, let Plaitoe do it for you.
Bulletin Board
Bulletin Board
As discussed within the employee portal section, Plaitoe has a bulletin board. Whether you are making a simple announcement, or you need employees to acknowledge something specific, Plaitoe’s bulletin board does it all. In fact, you can even pre-set announcements for a date in the future. Forward thinking and planning, all in one place.
Leave Groups
Leave Groups
Plaitoe understands that each company has their own set of guidelines and policies. With that also comes its own set of leave groups for different types of employees. A leave group is a set of employees, either by department, position or simply an employee, who has a pre-determined benefit. For example, your company may have a standard paid time-off benefit, that is applicable to all employees and in every department. However, other organizations may grant more benefits as employees remain in the employ of your company. Whatever the case is, Plaitoe allows you to customize your leave based on your company’s need.
Custom Folders
Custom Folder Development
It has been the experience of Plaitoe developers that certain organizations are very particular in how they store and organize their documents. However, not every organization has the same processes. Whether you want to define your own folders for storage or allow the system to flow freely is completely up to you with Plaitoe.
Facility License Tracking
Facility License Tracking Notifications
Whether your organization operates under a license or licenses, or if you simply track whether your employees have active driver’s licenses, Plaitoe has you covered. With Plaitoe’s license tracker, the human resource representative or other identified e-mail is sent notifications as the license is set to expire. If the license that is sent is the employee, both the HR and employee are reminded. This is done through a snake method of notifications from months out to weeks and days until the license expires. In addition, the notifications continue post-expiration until a new license with a date is entered. Let Plaitoe take the pressure off and eliminate the possibility for human error.
Customizable Settings
Customizable Settings
Because Plaitoe is such a robust system, there are many settings within the back-end. Ultimately, we understand that no two organizations are the same. Moreover, we understand that customization to meet your company’s needs is important. As such, Plaitoe allows each of its partners to customize their system. While, there are some limitations, a large portion of the system and usage can be completely customized to meet your needs. From how you perform performance evaluations all the way to how you determine education level, employee status, and document types.
Performance Management
Performance Management
Performance management is the way in which you and your organization evaluate your employees. By doing so, it allows you, your managers and human resource department grow the culture and develop staff. Therefore, a performance management component is vital and crucial to achieve these goals.
Like many other features, naturally, Plaitoe’s performance and appraisal management is custom to your organization. For example, how you currently rate your staff and on which variables can be duplicated. Aside from the ability to customize, Plaitoe has an automated e-mail notification system that alerts the supervisor as well as the designated human resource representative(s) if performance evaluations are nearing the date of needing to be completed.
Supervision Logs
Supervision Logs
Like performance management, regular supervision and feedback harness growth and development of your staff. Because of that, Plaitoe believes that having the ability to constantly provide and document supervisory feedback in real-time is critical. For example, have you ever been doing an employee review and not be able to remember everything in the past 90 days or 12 months? Chances are you, you are not able to remember everything. Aside from that example, being able to draw on information over a period is helpful. More importantly, however, within the supervision log, there is an ability to have an employee sign the supervision note. For instance, this acts like the current “employee write-up” or “disciplinary action”.
Access Controls
Access Controls
Giving access or assigning roles for certain access is important when addressing safety concerns. Because Plaitoe hosts a platform that carries and stores highly sensitive information, it is vitally important that access is limited based on an employee’s job title or functionality. As a result, Plaitoe gives your organization the ability to determine who has and who can access what. By mismanaging the access and misidentifying roles, you could put your organization and the sensitive information at risk. If you have questions, you can always reach out to Plaitoe’s support team.
Employee Management
Complete Employee Management
Your human resource administrator, or anyone who you designate to have the access to the administrative portal, can easily manage, review, edit and keep an eye on the employees. For example, you will be able to add, change the status, review supervision logs, search employees, run reports, along with many other employee management related functions.
Customization
Customization
As an added and rather fun feature, Plaitoe allows you to customize the theme of your software. For example, you have control over the button colors, panel color, panel text colors, menu color, as well as the menu text colors. What is even more exciting, is that when you partner with Plaitoe you can change your theme based on your desire, during a holiday or if you are in a new mood. Lastly, you can upload your organization’s logo, which is location specific, that can be displayed on the employee and applicant portals.
Dedicated Server
Dedicated Server
As you know, Plaitoe is cloud-based software. When you become a partner with Plaitoe, your organization and its software will be hosted on a highly secured virtual server. To compare, the type of virtual server your organization will be hosted on will mimic those standards of behavioral health organizations which require high security to secure federally protected and sensitive health information. While Plaitoe does not host federally protected health information, per se, we believe that your organization and employee information is equally as important. Therefore, the server that will host you as our partner is highly secured and encrypted and virtual.
Robust Reporting
Robust Reporting
Being able to produce reports in order to perform specific job tasks is important. Whether you are ensuring reports for compliance purposes or to identify trends, patterns and areas for quality improvement, Plaitoe is your partner for all of that.
